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POPICheck PRO includes all the features of POPICheck Basic and makes it easy to action the next level in the compliance journey. This product level provides 60 industry approved and legally compliant templates for recording your compliance status and then provides the ability for you to upload these to an "Evidence" folder in the application. The completed templates are time and date stamped for audit purposes. In the PRO version, the corrective actions will contain links to the specific templates that are relevant to that corrective action.
What is POPICheck?
POPICheck is a cloud-based rapid assessment tool that helps organisations gauge their readiness for compliance with the Protection of Personal Information Act (POPIA), South Africa's data protection law.
To ensure POPIA compliance that is legally aligned with the official regulations, it is vital to follow a structured engagement based on POPICheck's industry-standard questions. This input makes it possible to measure an organization's current compliance status quickly and accurately, and then prescribe the appropriate remediation required to achieve full compliance. Businesses are then able to plan effectively and realistically, and manage capacity and resources, with a view to achieving full legal compliance as quickly as possible.
POPICheck covers assessments over several critical areas, namely: Policy and Strategy, Lifecycle and Process, Security, and People.
Each section encompasses specific questions, each with five predefined answers. Answers are weighted and produce an overall POPIA-readiness score per area. They are then combined to produce an overall Organizational Readiness score for the active assessment. Based on the answers provided, the tool proposes a series of corrective actions for each area, and an overall recommendation for the steps and remediations required for the organization to achieve compliance. This guide is also available in report format at any point during the assessment.
Stakeholders can track their POPIA-compliance progress by updating answers as items are resolved. This will, in turn, dynamically update the overall scoring, allowing the project or change manager to gauge progress across the entire company, and at a more granular regional, subsidiary and departmental level.
As a Software-as-a-Service (SaaS) tool, POPICheck does not require upfront infrastructure or skills investments, is fast and easy-to-use, and was developed in conjunction with a reputed legal company.
Core Features
4 Key Areas to track progress towards POPI compliance
1. Policy & Strategy Security People
2. Lifecycle & Process
3. Security
4. People
- POPICheck™ quantifies your progress towards POPI compliance across 4 key paradigms, Policy & Strategy,Lifecycle & Process, Security and People
- Identify key risks and areas for improving the organisation's ability to achieve POPI compliance
- Generates prioritized corrective actions to improve POPI compliance success
- Generates a date and time-stamped audit report in PDF format to print, email or share with stakeholders
- Update your answers to revise your score at any time as you progress towards compliance
- Teams can manage tasks and collaborate on your POPI initiative using Microsoft SharePoint Online and Planner
How does it work?
POPICheck is available as a cloud-based SaaS (Software as a Service) solution
- It is hosted in Microsoft Azure
- Create an assessment and answer the questions
- View your score and results in a graphical dashboard view or print a report
- Review the corrective actions and assign tasks to remediate them
- As you complete tasks, return to the app and update your answers
Five reasons to use POPICheck
- Ease of Access - Cloud-based, SaaS offering, which requires zero infrastructure or software. Just signup, login and start using
- No training required - Simple interface, extremely intuitive and easy to use
- Industry-standard - Fully POPI compliant questions, answers and corrective actions
- Simple and easy to use - Assessments typically take 30 minutes to complete
- Easy to read dials and summary reports - Helps decision-makers identify key actions quickly
- Reduces reliance on external consultants - Streamlines your journey towards POPI compliance
Outputs & Reports
Basic Includes:
- POPICheck™ provides a dashboard summary for your assessment
- Drill down to see underlying problem areas and prioritized corrective actions
- Use our simple, one button reporting option for export to PDF
- Build a picture of your progress towards a successful POPI compliant business
Pro Includes:
- 60 industry approved and legally compliant templates for recording your compliance status
- An audited "Evidence" folder for uploading and storing completed templates
- Time and date stamped templates for audit purposes.
- Corrective actions containing links to the specific templates that are relevant to that corrective action.
- Option to download a POPI compliance manual which is a compiled PDF comprising all your uploaded policy templates.
First Shop offers a variation of POPICheck, called ReadinessPoint, which ships with other pre-built assessment modules such as: COVID-19 Workplace Readiness; Cloud Readiness; SharePoint On-Premise to Cloud Migration Readiness; O365; Biztalk and Integration Readiness. ReadinessPoint also features a Module Creator Wizard, allowing users to create their own custom assessment modules within the tool quickly and easily.
Notes:
- This is a per company unlimited user annual license
- A 24-hour provisioning window applies during normal working office hours Monday to Friday 8am-5pm
- Once the license is provisioned you will receive an email with your login credentials to access the application
Requirements:
- As this is a Software-as-a-Service (SaaS) tool, a stable Internet connection and Internet browser is required
